Exhibition Regulations

Index
  1. Exhibitor Regulations
  2. Registration Process
  3. Exhibition Fee and Payment Information
  4. Booth Allocation
  1. Booth Exchange
  2. Application Withdrawal
  3. Booth Reduction
  1. Waitlisted Exhibitors
  2. Special Considerations
  3. Main Contact

1. Exhibitor Regulations

  1. The exhibition is open to ICT related startups or new business units established/registered after Jan 1st, 2015 and associated legal person groups established to promote or foster innovation and entrepreneurship (Enterprises, Government Agencies, Incubators, Accelerators, etc.)
  2. Exhibitors of COMPUTEX TAIPEI 2020 who meet the exhibition criteria (refer to 1.) may also exhibit in InnoVEX.
  3. The organizers reserve the rights to refuse services to potential exhibitors that are inconsistent with the exhibition themes, unlawful, or engage in illegal activities. Organizers will have the final decisions on whether the applicants will exhibit.
  4. The booths rented by the exhibitors may not be transferred or leased to any 3rd party entries. Violation of this clause will result in prohibition of both parties from exhibiting. The rights to their booths will be revoked and both parties will be forbidden to exhibit in InnoVEX for a time period of 3 years.
  5. In accordance with the government’s ban on counterfeiting, it is forbidden to register with false information, exhibit counterfeit products & services or any display that infringes on any existing patents, copyrights, trademarks, or any intellectual property ownership rights. Any exhibitors found to have violated this clause are obligated to cooperate with the original intellectual property owners/right holders to submit a legal search procedure to related instances.
  6. If the exhibitor is aware & actively persist in displaying/exhibiting counterfeit goals, the exhibitor must cooperate with the removal & dismantling/disposal of their products & services. The fees paid to the organizers will not be refunded. They are also prohibited from joining InnoVEX for a time period of 1 year.
  7. Products in active investigation of intellectual property violations are strictly prohibited in the exhibition. If the product in question is found to have violated the intellectual property rights, the organizer reserves the right to remove the product & the exhibitors from the exhibition. This is non-negotiable. If the organizer were to be involved in any lawsuit/libel due to the exhibitor’s malice or negligence, the exhibitors are liable to the full compensation/damages caused.
  8. The decorations & arrangements of the exhibitors & activities must follow/comply with public safety regulations to prevent injuries or damages. Exhibitors shall bear all legal responsibility for the lives and safety of visitors.
  9. Exhibitors are required to abide by the rules of the exhibition. Exhibitors must have their team or company names & product or service information displayed during the full 3 days of the event. If the exhibitor fails to participate for the full 3 days or was to withdraw before the exhibition ends, the exhibitor forfeits all rights to join the pitch contest. They will also be forbidden from joining InnoVEX for the time period of 3 years.
Notice: In the case of any unforeseen circumstances, any changes to the regulations will be made according to the organizer’s discretion. Any announcements from the official website will be given priority.

2. Registration Process

※Please be informed that completing the online registration does not guarantee the availability of a booth. Please check back in 3 days for your exhibition registration status.

Online Registration
  1. Registration opens: September 16th, 2020, 13:00 (GMT+8)
  2. Registration Method: Register with My InnoVEX & complete the registration form.
  3. Please remember & save your [My InnoVEX] account & password as they will be used for future registration processes & exhibitor services.
Application Review
The organizer will review the application within 3 business days, please log in My InnoVEX to view your exhibition registration status.
Exhibition Fee Payment
  1. Please complete the payment processes within 14 days after submitting online registration.
  2. All payments are to be done through wire transfer (for more details, please refer to section 3, Exhibition Fee and Payment Information). Any handling transfer fees are to be paid by the exhibitor.
  3. The payment must be done by the registering exhibitor. Any payments made by 3rd party entities are considered moot and invalid.
  4. Please keep the wire transfer receipt for future reference.
Registration Complete The organizer will hold a pre-show briefing in March, 2020 (tentative) to confirm the booth location. The confirmed schedule will be released and sent at a later date.

3. Exhibition Fee and Payment Information

※ The following prices apply to foreign exhibitors only.

(1) Theme Pavilion: Smart Mobility / Health & Biotech 
Stand - w/ decoration :1.5m x 1.5 m

[click here for more details]
Permitted number of booth:1, 2, 4, 8
Before March 1st, 2020 After March 2nd, 2020
USD $1,000 per booth USD $1,300 per booth
(2) Stand - w/ decoration :1.5m x 1.5 m
[click here for more details]
Permitted number of booth:1, 2, 4, 8, 12, 16
Before March 1st, 2020 After March 2nd, 2020
USD $1,000 per booth USD $1,300 per booth
(3) Shell Scheme- w/ decorations:3m x 3m
[click here for more details]
Permitted number of booth:1, 2, 4, 8, 12, 16
Before March 1st, 2020 After March 2nd, 2020
USD $2,000 per booth USD $2,600 per booth
(4) Raw Space:3m x 3m
Permitted number of booth:2, 3, 4, 6, 8, 9, 12, 16, 20, 24, 32, 36, 40, 50
Before March 1st, 2020 After March 2nd, 2020
USD $1,600 per booth USD $2,080 per booth
  1. The listed price already includes electricity fee (110 V, 500 W).
  2. Raw Space does not come with any amenities other than the aforementioned electricity. Exhibitors or pavilion organizers must arrange for the decorations on their own. The decorations must follow the public safety regulations.
  3. Images of the decorations provided are for reference purposes only. The exact content is subject to change and will be announced during the pre-show briefing. The organizer will have the final decision on this matter.
  4. A new batch of Theme Pavilions will be established in InnoVEX 2020 to help increase exhibitors’ visibility. Exhibiting Format will be in collective stand groupings.
    • Exhibitors who have registered for InnoVEX can also participate in the Theme pavilions. Be advised that both fees must be paid.
    • Participants of the theme pavilion will receive booth theme decoration equipment/amenities, electricity fee (110 V, 500 W) included.
    • If the number of exhibitors participating in the theme pavilion does not meet the minimum amount of 8 booths all together, the organizer will cancel the pavilion arrangements and transfer the registrants back to regular basic stand.
  5. Payment Information:
    A/C No 148-40-001581
    SWIFT CODE FCBKTWTP
    Bank Name FIRST COMMERCIAL BANK, PATEH BRANCH
    Bank Address NO, 111 SEC. 1 TUN HWA S. ROAD TAIPEI TAIWAN R.O.C
    Beneficiary Name TAIPEI COMPUTER ASSOCIATION
    Currency USD
    1. All extra bank handling charges, if any, are paid by the registrant.
    2. Payment processed by company other than the registrant will not be accepted.
    3. Please keep the receipt(s) of the wire transfer for your reference.
  6. The exhibition fees must be paid in full without installments and all payments must be done by wire transfer.
    • The payment must be done within 14 days after registration. (For registrant successfully registered and paid the exhibition fee, they are eligible to obtain the booth selection first).
    • Any withdrawals or booth reductions will be handled according to the provisions of the exhibition.
    • Invoice will be sent out electronically to the mail address provided after the pre-show briefing session in March, 2020.
  7. Exhibitors who are invited to join pavilions must contact the pavilion organizer's contact window directly regarding the exhibition details.

4. Booth Allocation

  1. The organizer reserves the rights to adjust the exhibition area & booths. Exhibitors cannot object under any circumstances.
  2. A pre-show briefing is expected to be held in March 2020. The final date will be announced by the organizer. Important announcements and booth allocations will be given during the briefing. If the exhibitor is not present during the briefing, the organizer will represent the exhibitor for booth allocation. The decisions made during the briefing are final and cannot be appealed.
  3. The floor plan will be announced before the briefing.
  4. The order of booth selection will follow the completion time of the online registration. Exhibitors who fail to pay the fee on time will not be eligible to participate in the booth selection.
  5. Exhibitors who joined under a pavilion will have the pavilion organizer represent them during the briefing session. Individual members may download the electronic file on the exhibition details from their My InnoVEX account after the briefing. Their booth location in the pavilion will be decided by the pavilion organizer.

5. Booth Exchange

  1. Exhibitors who wish to exchange booths must contact their counterpart personally & submit the "Application for booth exchange" within the time limit & will be formally executed after approval from the organizers. (Download the form here)
  2. Application deadline: April 6th, 2020
  3. Booth exchange requirement:
    • Only applies to exhibitors with the same number of booths.
    • Only applies to exhibitors with the same type of booth(s).
    • Both exhibitors must be eligible to exhibit.

6. Application Withdrawal

  1. Exhibitors who desire to withdraw from the exhibition & request a refund must submit a "Booth Cancellation Form" and include the reasons for withdrawal. The date of application is subject to the receiving date from the original application letter. (Download the form here)
  2. Refund Request Deadline
    • Up to March 1st: full refund
    • March 2nd onwards: No refund
  3. Important Notice:
    • After the cancellation is confirmed, the original booth will be given to an exhibitor in the waiting list & the exhibitor cannot transfer it to any 3rd parties. Any attempts to sell/give booths to 3rd parties will result in a prohibition of both exhibitors for the time period of 3 years.
    • If the "Booth Cancellation Form" is not submitted, the exhibitor will be considered to have committed malicious withdrawal and will not receive any refunds.
    • Exhibitors who withdrew their registration will also have their PR tickets cancelled.

7. Booth Reduction

  1. If an exhibitor wishes to reduce the number of their booths, they must submit a "Booth Reduction Request Form" which indicates their reason for their booth reduction. The date of the application is subject to the receiving date from the original application letter. (Download the form here)
  2. Refund Request Deadline
    • Up to March 1st : overpaid amount to be refunded in full.
    • March 2nd onwards: the overpaid amount will not be refunded.
  3. Important Notice:
    • After the booth reduction, the exhibitor will be reallocated to another location and the exhibitor cannot object.
    • After the application for reduction, the empty booth will be taken by the organizer & cannot be personally transferred to other exhibitors.
    • Failure to submit the "Booth Reduction Request Form" or a private transfer of excess booths is considered a violation of regulations. The paid fees will not be refunded & parties complicit to the activity are prohibited from exhibiting for the time period of 3 years.
    • For every 1 booth reduced, the exhibitor will lose a certain amount of PR tickets and exhibitor badges.

8. Waitlisted Exhibitors

  1. When the exhibition is full, exhibitors will be sorted according to their registration completion time. The order will also depend on other criteria such as whether they are members of TCA & will be entered based on the waiting list orders.

9. Special Considerations

  1. During the exhibition (including construction and clean up period), the organizers have purchased the following insurances: fire insurance, theft insurance, WPA, & public liability insurance (including natural disasters, such as typhoons, earthquakes, floods, heavy rain, & other natural disasters.) The organizer will not be liable for any indirect damages or theft of property during the exhibition.
  2. If exhibitors decide to withdraw due to changes in the date or location of exhibition due to natural disasters or force majeure, the organizer will refund the fees after deducting relevant administrative expenses. If the withdrawal can be attributed to the organizer, the organizer will refund the amount that the exhibitors are due, but will not be liable for any other compensation.
  3. If there are any outstanding issues in this measure, the organizer may revise it at any time.

10. Main Contact

tca Taipei Computer Association
Address:3F., No. 2, Section 3, Bade Road, Songshan District, Taipei, 10558 Taiwan
TEL: +886 2 2577-4249
FAX:+886 2 2578-5392
Email: innovex@mail.computex.com.tw

Exhibitors Contact Person:
Ms. Jennifer Lee Ext. #825 / Mr. Gerald Liu #873
Corporates Sponsor Contact Person:
Mr. David Chiang Ext. #845 / Mr. Terry Chen Ext. #847

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